What Happens If a Check Is Not Cashed?

Overview

If a vendor does not cash a check, the system automatically handles it.

Standard Timeline

• Check is issued and mailed
• Vendor has up to 90 days to deposit it
• If not cashed → the payment is refunded to the HOA

This follows AvidXchange’s standard check aging process

What You’ll See

• Payment marked as issued
• Then later updated as refunded
• Refund appears in reporting

Common Reasons Checks Aren’t Cashed

• Vendor lost the check
• Incorrect mailing address
• Vendor prefers electronic payments

What You Should Do

• Contact the vendor
• Confirm mailing details
• Reissue payment if needed (preferably via ACH)