Pay Bills - Payment Processing Timelines

Overview

Understanding timing helps ensure vendors are paid on time.

ACH (AvidPay Direct)

• Day 1: Funds debited from HOA account
• Day 2: Transfer initiated
• Day 3: Funds available to vendor

Check Payments

• Day 1: Funds debited
• Day 2–3: Check printed and mailed
• 7–10 days: Typical delivery window

Virtual Card

• Sent to vendor via email or portal
• If unused:
  • 10 days → may convert to check
  • 35 days → refunded

These timelines come directly from AvidXchange processing standards

Best Practice

Submit payments ~10 days before the due date to avoid delays.