How Do I Pay My First Bill?

Overview

Paying your first bill in EasyHOA is simple. Once Bill Pay is activated, you can submit and pay vendor invoices directly from your dashboard.

Step 1: Go to Bill Pay

1. Log into your EasyHOA Dashboard
2. Navigate to "Pay Bills"

Step 2: Add or Select a Bill

You can either:

• Create a new bill
• Or select an existing bill that hasn’t been paid

When creating a bill, you’ll enter:

• Type (Expense or Reimbursement)
• Contractor/Payee name
• What's it for & the Invoice amount
• Invoice Date & Invoice Due date

Step 3: Upload the Invoice (Optional but Recommended)

Attach a copy of the invoice for:

• Record keeping
• Approval workflows
• Audit history

Step 4: Review and Submit Payment

Before submitting:

• Confirm amount
• Confirm vendor details
• Confirm payment date

Step 5: Select Pay Now

• Select the "paid from" dropdown to select what bank account the funds should come from.
• Proceed directly to Pay Now.

Step 6: Payment Processing Begins

Once submitted:

• Funds are scheduled to be debited from your HOA bank account
• The payment is sent to AvidXchange for processing
• The vendor receives payment via their preferred method

What Happens Next?

You can track your payment status in real time:

• Processing – payment is being prepared
• Debit Requested – funds being pulled
• Sent / Issued – payment delivered
• Cleared – vendor received funds

First Payment to a Vendor

For new vendors:

• The first payment is often sent as a check
• AvidXchange will then reach out to enroll the vendor for faster future payments (ACH or virtual card)

Tips for Your First Payment

• Submit payments ~10 days before the due date
• Double-check vendor details
• Ensure sufficient funds are available
• Use ACH when possible for faster delivery

Need Help?

If you have questions:

• Contact EasyHOA support
• We’ll help guide you or escalate to AvidXchange if needed