How Are Bill Pay Fees Collected?

Overview

EasyHOA Bill Pay fees are tracked automatically and collected in a simple monthly process. This ensures full transparency and avoids interrupting your day-to-day payment workflow.

How Fees Are Tracked

Each time you process a bill using EasyHOA Bill Pay:

• A $3.49 fee is recorded for that payment
• Fees are logged in your Paid Bill Statement

You can access this by:

1. Navigating to Bill Pay
2. Selecting Paid Bill Statement
3. Choosing a specific month from the dropdown

What the Paid Bill Statement Shows

For each month, you’ll see:

• A list of all processed bills
• The number of payments
• The total fees for that period

This gives you a clear, itemized view of exactly what you’re being charged.

When Fees Are Collected

• Fees are not deducted immediately per transaction
• Instead, they are batched monthly

Timing:

• At the end of each month, your total fees are calculated
• The total amount is automatically debited from your HOA bank account
• This typically occurs within a few days after the 1st of the following month

Example

If you processed:

• 10 payments in March

Then:

• Your Paid Bill Statement will show March activity
• Total fees = 10 × $2.99
• The total will be debited in early April

Why Fees Are Collected This Way

This approach:

• Keeps payment processing simple
• Provides a clear monthly summary
• Reduces the number of individual bank transactions

Important Notes

• Ensure sufficient funds are available in your bank account at the start of each month
• The debit will appear as a separate transaction from your vendor payments
• You can review your monthly total anytime in the Paid Bill Statement

Need Help?

If you have questions about your fees or notice anything unexpected:

• Contact EasyHOA support
• We’re happy to review your statement with you