Check Batches

The EasyHOA software is equipped with a feature called a check batch. The check batch feature in the EasyHOA software is intended to help you categorize cash and check payments in 'batches' so you can clearly distinguish which ones are and will be associated with a deposit made at the bank. It is only intended as a tool to help you categorize and assign checks to certain deposit batches to help with knowing which ones are going to the bank at a certain time and with a certain bank run. After you take the “batch” of checks to the bank, you can close that “batch” and open up a new batch to help you understand that the new check and cash payments that are given to you need to be associated with the newest check batch created.

To locate the create a new check batch in your EasyHOA software you would navigate to Reports>Check Batches/Deposit Slip.

If you click on “Create New Check Batch” you can open up a new batch. When you post owner payments in the software you can select the newly created check batch and associate the check payment with the new batch. You can close the batch when you go to the bank and deposit all associated checks with the batch. To close, click on “close” in the check batch status column. Once you close the batch, you can access all closed check batches by clicking on the button called “Closed Check Batches/Deposit Slips”

If you want to see a list of all cash and check payments associated with a particular batch you can click on the name of the batch. In the example above, the name of the batch is “Check Batch for May 2023”. After clicking on the batch name, a page like this will appear:

You can print the check batch in a pdf which will list all associated check payments but the bank that your HOA uses or banks with may not recognize the EasyHOA check batch report as a verified deposit slip.

If you need to change the batch that a cash or check payment is located in from one batch to another, go to the check batch page and select the check or cash payment by checking the box out in the far left hand side column on the page and then go to the top of the page and click on “change check batch” to select the batch that the payment needs to be associated with.